Should You Backup Microsoft Office 365?

Should You Backup Microsoft Office 365

Now that you know Office 365 doesn’t back up your data, the question is whether you should do it by yourself. The answer is you require to back up your data. Whether it’s because of theft, tragedy, or a cup of coffee, losing data costs money. Every year businesses spend millions to retrieve lost data. But it’s not just the cash you’re saving, you’re also saving the headaches associated with being out of compliance with local, state, or federal laws. So, when you back up Office 365, know that you’re saving money and you’re protecting yourself and your business.

SaaS productivity apps like Microsoft Office 365 make sense in today’s mobile world—the benefits of easy access to documents on Windows 365 Cloud PC from any device and improved collaboration are obvious. However, many organizations believe that migrating to Office 365 means backup is no longer necessary. According to a recent Enterprise Strategy Group report, one in four businesses don’t believe they require backing up Office 365.

Microsoft does not guarantee complete and fast restores of deleted or corrupted O365 data. In short, Microsoft ensures that it won’t lose your important data. However, the company doesn’t make any guarantees about retrieving it for you.

So, let’s look at Microsoft’s data protection vs. your responsibilities.

Does Office 365 Include A Backup?

Microsoft O365 provides some backup, but not where it counts. The offered backup doesn’t store data long enough and it’s not protected against accidental deletion. Data is vulnerable to increasing rates of ransomware.

  • Protection against loss of service due to natural disasters or hardware failure 
  • Short-term protection against admin and user errors (Recycle Bin, soft delete)

You must protect against data loss due to:

  • Accidental deletion
  • Hackers, ransomware, and other malware
  • Malicious insiders
  • Departing employees

That’s why Microsoft 365 recommends third-party backup in the Service Availability section of its Services Agreement. 

What About OneDrive?

Since Microsoft OneDrive stores a copy of a user’s data in the Microsoft cloud, many people believe that it is a replacement for backup. However, operating OneDrive as a form of backup can result in data loss. Here’s why: If data is deleted or infected on a local device, that change is automatically synced in OneDrive. In other words, the data is automatically deleted or infected on all synchronized devices.

How To Make A Backup Copy Of Microsoft Office

With the help of Third-party O365 Backup Solutions, you can easily protect your critical data against accidental or malicious file deletion, other user errors, ransomware, and data corruption. These solutions store backups independently from Microsoft servers and allow granular restores of Office 365 files, folders, and applications. They ensure that you can restore quickly and complete data retention requirements for Office 365 data.

However, not all O365 backup tools are created equally. Most don’t offer protection for the entire suite of products—for example, many lack support for Microsoft Teams. Others do not offer granular and permissions restoration. So, when you are selecting a backup product for Office 365, be certain that it meets your data protection needs.


Office 365 Backup Service from Apps4Rent protects the entire Microsoft Office 365 suite, including Teams, OneDrive, Exchange, SharePoint, Planner, and Skype for Business. They even specialized in providing IT consultation to firms that demand help in Azure Backup Pricing with 100% migration assistance and high-tech support.

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